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Employee File Audit +
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Collect the evidence, details, and wording.
Use the workflow, script, and tracker.
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People Ops
Employee File Audit + Missing Record Cleanup Kit
In the first hour: set up separate personnel, confidential/medical, and payroll files plus one I-9 binder, sort one employee’s folder into them, and list every missing required record without backdating anything. HR recordkeeping guidance for U.S. employers — not legal advice; retention and access rules vary by state.
- PDF guide with a clear walkthrough
- Emergency checklist for the first actions
- Copy-paste scripts or templates
- Tracker or worksheet for follow-through
PDF guideEditable DOCXAction trackerChecklistScripts
$49
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Instant download · Secure Stripe checkout · Use it the same day · 7-day refund if it doesn't give you a clearer next step
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Actionable & practicalNo fluff — just what works
Start in the first hourEmergency checklist up front
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Product preview
See the kit at a glance.
Real pages from the actual kit you download - not a mockup. Every kit includes the step-by-step PDF guide, editable Word templates, and a working spreadsheet.
- Step-by-step PDF guide written for this exact problem
- Editable templates & scripts in Word (opens in Google Docs too)
- A working tracker in Excel or Google Sheets
- Instant download - keep it and reuse it whenever the problem returns
Who it is for
Built for the exact moment this starts costing money, trust, or time.
Any US employer with W-2 staff - small offices, trades, retail, restaurants, clinics, nonprofits, and growing teams - whose personnel files grew by accident and now mix everything in one folder per person, or who need to pass an HR, acquisition, or unemployment-claim review.
This helps when
- splitting one combined folder into the four files the law effectively requires: the general personnel file, the confidential/medical file, the separate I-9 file, and payroll
- knowing which records must exist for every employee, which are situational, and which should never be in the file at all
- finding and closing gaps - missing signed handbook acknowledgment, no W-4, no offer letter, no performance documentation - with records dated honestly today
- getting medical, ADA, FMLA, workers-comp, genetic (GINA), and benefits-enrollment information out of the general file, where a manager or auditor should never see it
- pulling background-check and credit-report (FCRA) results into their own restricted handling
- setting a retention schedule by record type so you keep payroll long enough, applications long enough, and purge on a defensible clock
- preparing for an employee file-access request or an outside audit without scrambling or exposing the wrong documents
What this solves
A practical path from “what do I do now?” to a clear next action.
Use the guide, scripts, and tracker to organize the facts, choose the next move, and keep follow-up from slipping.
What you will be able to do
- A clear, legally aware plan for separating files, closing gaps, and setting retention.
- A four-file structure, dated re-collected records, an access policy, and an SOP.
- A record inventory, a complete gap trail, an access log, and a retention schedule.
How each file is used
- Read this first for the full walkthrough: the four-file structure, what records must exist, retention by record type, and the mistakes to avoid.
- Run the cleanup: sort every document, re-collect missing records honestly, restrict access, and document the work.
- Track the work. Inventory each document, log every gap and fix, log access, and compute destroy-eligible dates.
Included inside
- Step-by-step operating guide
- Emergency first-action checklist
- Copy-paste scripts or templates
- Tracker or worksheet for follow-through
FAQ
Common questions about this kit.
Who is the Employee File Audit + Missing Record Cleanup Kit for?
Any US employer with W-2 staff - small offices, trades, retail, restaurants, clinics, nonprofits, and growing teams - whose personnel files grew by accident and now mix everything in one folder per person, or who need to pass an HR, acquisition, or unemployment-claim review.
What's included in the Employee File Audit + Missing Record Cleanup Kit?
A step-by-step PDF guide, editable Word templates/scripts (they open in Microsoft Word or Google Docs), and a simple tracker/workbook for follow-through when it helps - delivered as an instant download.
Is this a one-time purchase or a subscription?
It is a one-time purchase of $49. You download the files and keep them - there is no recurring charge.
How do I get the Employee File Audit + Missing Record Cleanup Kit after buying?
Instantly. After secure Stripe checkout you receive a private download link to the complete kit files.
Can I reuse it whenever the problem comes up again?
Yes. Use it across your own business as many times as you need. Please do not resell or redistribute the files.
Can I get a refund?
Yes. If the kit doesn't give you a clearer next step on your problem, email us within 7 days of purchase with your order ID and we'll refund you. Membership has its own 30-day money-back guarantee on the first payment.
Does this guarantee an outcome?
This is operational HR guidance, not legal advice. Required records, retention periods, employee file-access rights, and what counts as confidential vary by federal law, by state, and by employer size. Confirm your state's file-access and retention rules, and consult an employment professional before responding to a charge, subpoena, or records request.
Important fit note
Clear guidance, not false certainty.
This is operational HR guidance, not legal advice. Required records, retention periods, employee file-access rights, and what counts as confidential vary by federal law, by state, and by employer size. Confirm your state's file-access and retention rules, and consult an employment professional before responding to a charge, subpoena, or records request.
Employee File Audit + Missing Record Cleanup Kit$49 · instant download
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